- Personal Information means information you provide us or information we collect from you that identifies or could be used to personally identify you.
- Some examples of public information would include:
- your IP address;
- your name, if it is disclosed under your user profile;
- Some examples of types of information that are considered to be nonpublic information include:
- your IP address, if you edit while logged in
- your email address, if you provided one to us during account registration (but didn’t post it publicly)
- Data is de-identified when it has been aggregated or otherwise retained in a manner such that it can no longer be used to identify the user.
- Data is aggregated when the data associated with a specific user has been combined with data from others to show general trends or values without identifying specific users.
Exceptions to these guidelines
- Data may be retained in system backups for longer periods of time, not to exceed 5 years.
- Research: There is a short-term extension applying to data collected as part of experimental features. In order to collect and analyze sufficient data, this data must be kept beyond the standard 90-day period. The retained data will be deleted, aggregated, or de-identified within 180 days.
Audits and Improvements
ReloShare is committed to continuous evaluation and improvement of these guidelines, and to periodic audits in order to identify such improvements. As we make changes to existing and systems, we will update these guidelines to reflect our changing practices.
This will include:
- Inclusion of these data retention guidelines as requirements during the design process
- Legal consultation during the design and development process
- Inclusion of privacy considerations in the code review process
Ongoing handling of new information
Despite our best efforts in designing and deploying new systems, we may occasionally record personal information in a way that does not comply with these guidelines. When we discover such an oversight, we will promptly comply with the guidelines by deleting, aggregating, or de-identifying the information as appropriate.
If you think that these guidelines have potentially been breached, or if you have questions or comments about compliance with the guidelines, please contact us at firstname.lastname@example.org